Inventory & stock

Biller's Inventory tracks the raw stock behind your dishes. Once your menu items are linked to ingredients, stock comes down on its own every time a bill is completed. Inventory is admin-only -- cashiers, waiters and kitchen staff don't see it.

Add an inventory item

  1. Open Inventory from the admin side bar, then tap Add Inventory Item.
  2. Fill in New Inventory Name, Unit (Kg, Grams, Litre, ml or Piece), Current Amount, Stock Space (your target/full level) and Notify at (the low-stock threshold). Category, icon and shelf life are optional.
  3. Tap Save.

Categories aren't limited to food ingredients -- add a Packaging category (unit: Piece) to track takeaway boxes, bags and other delivery materials the same way, with the same low-stock alerts and reorder list. Deducting packaging automatically per order isn't available yet; count is manual for now.

The Inventory State tab, with Add Purchase / Add Inventory Item actions and a Category Highlights list showing each category's "% left" with a colour dot, a Details button and a Low stock filter chip

Log a purchase (adding stock)

  1. Tap Add Purchase.
  2. Fill in Purchase Date, Item Name, Vendor Name, Units and Price. Add Another Purchase logs several lines at once.
  3. Tap Save -- stock goes up immediately.

Prefer not to type it by hand? Tap Scan Receipt to upload a photo of a supplier's purchase receipt -- AI drafts the purchase lines for you to review before saving.

Link ingredients to a dish

  1. Open a menu item's editor (Menu → Update on the item).
  2. Under Inventory Details, use the Inventory Item autocomplete and Units to add each ingredient and its amount.

Prefer not to type every recipe by hand? See Add ingredients with AI.

What happens automatically

  • Completing a bill subtracts each linked ingredient's recipe amount for every dish sold. Reversing a completed bill restores it.
  • When a linked ingredient hits zero, any dish that needs it is automatically marked Out of Stock. Turning it back on is manual, so Biller never silently re-enables a dish.
  • Admins get a push notification when an item drops to its Notify at level, plus a daily and weekly inventory summary.

Correcting a count

Did a stock-take and the numbers don't match? Tap Correct on an item and enter the actual amount on the shelf -- it's treated as an absolute recount, not an adjustment, and every correction is recorded.

Guided tour

The first time you open this page, a short guided tour walks through the basics. Restart it any time from the "..." menu's Show walkthrough.

More in the in-app help assistant

The Inventory page also has weekly reorder/buy-forecast reports, a depletion projection ("which items run out when"), expiry review, seasonal buying hints, a supplier book with purchase orders, and unit conversion -- ask the in-app help assistant for any of these, or see Add ingredients with AI.